Configuration

Notifications setup

1

Login to XMS, go to ⚙ Settings > Email notifications and switch the toggle to enable them.

2

Click the Enable notifications tile to open the settings.

3

Expand the Recipients tab and select or enter the email addresses that should receive notifications.

4

Next, expand the Email notifications tab to configure additional settings, such as language and notification types.

5

To finish the email notifications setup, review your settings and click Save.

Available notification types

Below is a list of available notification types:

1. Backup plan summary — a notification is sent immediately after the backup task is finished or if it cannot be started. You can specify which task notifications you want to receive:

   1. Successfully finished tasks — notifies you about all successfully completed tasks.

   2. Tasks finished with warnings — notifies you about all tasks completed with warnings.

   3. Failed tasks — notifies you about all failed tasks.

   4. Canceled tasks — notifies you about all canceled tasks.

   5. Tasks not started — notifies you about tasks that could not be started.

2. Restore verification summary — sent after the data restoration process is completed; includes a detailed summary.

3. Daily report — an aggregate summary of all backup tasks performed during the day, sent at a manually defined time.

4. SLA Reports — monthly summary of backup correctness for the protected environment.

5. Storage capacity notifications — alerts you when storage usage exceeds the defined limit.

Notifications per backup plan

Notifications can also be configured for individual backup plans—you don't have to enable them for all plans. If only certain plans should have notifications, enable them within the backup plan settings (Backup plan settings > Advanced settings > Edit > Email notifications).

Similarly, if you want to maintain general notification settings but exclude specific plans, you can do so in the plan’s edit mode. Disabling notifications for a plan means that no notifications will be sent for that plan.

Exipiring personal access tokens notifications

Email notifications are also available for expiring personal access tokens (PAT) to prevent backup tasks from failing due to an expired PAT used for integrating an organization with a DevOps platform (or at least to minimize the time needed to resolve this issue).

This configuration is organization-specific and can be adjusted in XMS under DevOps > your organization (i.e., GitHub) > Edit > Email notifications.

For proper setup, complete the following steps:

1. Enter the email address(es) that should receive notifications.

2. Select the preferred notification language.

3. Check Expired Personal Access Token checkbox.

Storage space notifications

In Xopero ONE, keeping data storage within capacity limits is crucial for maintaining efficient and reliable backup operations. When a repository approaches its storage limit, the service administrator should receive timely notifications which include the storage name and type, current usage, and remaining available space.

Notifications can be configured either globally (for the entire system) or individually for each storage:

Global settings:

1. Go to ⚙ Settings > Email notifications and click the Email notifications tab to expand it.

2. Scroll down to the bottom of the settings panel and switch the Storage capacity notification toggle to enable it.

3. Set the threshold at which the notification should be sent, then click Save.

Storage-specific settings:

1. Navigate to the Storages tab.

2. Select the specific storage and click the edit icon next to it.

3. In the storage settings, enable and configure the Storage capacity notification option and click Save. These settings will override the global configuration for this specific storage.